Information Systems Analysis of Allsports Club-Samples for Students

Question: Discuss about the Information Systems Analysis and Design of Allsports Club. Answer: Introduction As the Allsports club is managing all its information manually which is quite complex process as well as expensive which is affecting the revenue collection of the club. This happens as all of these processes consumes a lot of money in terms of both material cost and manpower. Therefore, this report contributes to the feasibility of the development of the information system for the club in order to automate and online all the processes. In addition to that, the report also consist of discussion about the approach taken for the development of the system, system requirements, and cost benefit analysis of this project. Moreover the report also contributes to the, schedule of the project and System Information Requirement Investigation techniques to be used in this project. Approach to Systems Development Existing system/process and issues with the system Presently the president of the club uses the word processor package and the spreadsheet applications in which they are experiencing some difficulty in order to follow and find out and track different details of the articles submitted by the members of the club and the advertisements provided by the businesses organizations. Due to this complexity, recently some of the news letters are published after the promised date. Using this manual system the president is also unable find out the members who have not edited a single newsletter for once. The club completes a wide range of transactions and activities to accommodate the needs of the club such as collecting the advertisements from the businesses organizations, colleting articles from the players and the members of the club (Hasan, Loucopoulos and Nikolaidou 2014). The club also have a considerable amount of operational data that has a fairly high complexity and is hard to manage in the manual way. Selected approach for the development of the proposed application As the detailed requirement for the proposed application is not clearly defined, thus it is proposed to use the adaptive SDLC approach for the development of the proposed information system (Ates, Yaman and Yalinkaya 2016). The adaptive methodology for the system development takes a tactical and iterative approach to for the development of the proposed system where the main focus is on the capabilities of the development team to convey a functional system in trivial iterative software packages. Justification for the section of the approach This approach will be helpful for this project as this project will cover different changing requirements by the members and the president of the club. Thus use of the adaptive approach will help in accommodating new legitimate requirements for the systems provided or asked by the club in the mid of the project life cycle. Systems Requirements Functional System requirements Searching of the members: The user or editor of the newsletter shall be able to search all the members who had edited the newsletter at least once in their membership period or the time period specified by the user (Ates, Yaman and Yalinkaya 2016). They can get the initial set of members databases or select a subset from the total members database used as the back end of the system. The system shall provide appropriate viewers for the user to read documents or data stored in the database. User log: Every data transaction by any of the users shall be recorded in a log file in order to find out the responsible individual in any kind of accidental data exposure so that this kind of accidents can be avoided by taking corrective measures. The user data creation, modification and deletion would require permission of the manager level employee or members of the club, so that the data cannot be easily altered by anyone in the organization. Different authorization levels: As there are different types and levels of users of the proposed system thus there will be different roles in the system. User can be president, general members of the club and the editors of the newsletter (Hasan, Loucopoulos and Nikolaidou 2014). In the proposed information system the president can have all the access to update the records in the system whereas general can insert their personal data and read them but cannot edit them without the permission of the president. Reporting: Report generation for the list of all members, list of all members without email addresses and the newsletters they have edited, list of articles to be published, list of advertisements to be published, list of all members with email addresses, list of all members, for the analysis and evaluation can be done by the proposed information system. Non-functional requirements of the proposed system Performance: The developed information system must ensure that the multiple applications interfaces can be concurrently facilitated by the system without system crashes (Mueckschel and Koehler 2014). Search or modification of the data and the report should be done in reasonable amount of time and without too much delay. Other non-functional requirements includes, Interoperability of the system (the system needs to be capable of running on several platforms), Reliability (whether the data stored in the information system is reliable) and Scalability (the system should be scalable as the number of users increases with time). Project Cost Benefit Analysis The cost benefit analysis records the project costs and substantial or tangible benefits in order to calculate the ROI or the return on investment, NPV (net present value) IRR (internal rate of return), and the total payback period. At that point, the distinction between the expenditure and the advantages from making the move to the move are figured out (Ates, Yaman and Yalinkaya 2016). A general dependable guideline for this analysis is the expenditure of the project ought to be less than the fifty percent of the estimated benefit and the payback time frame should not surpass more than a year. The following table shows the cost benefit analysis of the Project Schedule The above figure is the gnatt chart for the given Information system development project for all sports club which is named as ASCIS. The project colonist of planning, requirement analysis, design, development, testing, implementation and maintenance phases. The total time limit for the project is given by 89 days where as the budget for the given project is $60,000. The following is the work breakdown structure for the different subtasks under the above mentioned main project activities or tasks. System Information Requirement Investigation Techniques For this project, the following techniques can be used for the investigation of the system requirements. Interviewing club members and president: Interviewing is a way for face to face interaction strategy used to assemble facts and requirements from the end users or the clients of the proposed information system. The interviewer of this process will ask some specific inquiries in order to get valuable data from the end users of the proposed system. Document /Record Analysis: This requirement gathering strategy tries to inspect existing organizational information, records, manuals and documentations of the procedures for the current operations (Mueckschel and Koehler 2014). This strategy permits the investigator to get practical data about the existing process and system in the organization. Use of questionnaire: The strategy uses a list of questions or a questionnaire that comprises of a standard list of questions for the end users. This list of questions might be through the electronic mail (Ates, Yaman and Yalinkaya 2016). This process can be done using a paper based technique too. The questionnaires would typically incorporate distinctive sorts of inquiries. Conclusions After the development of the propose information system the club will be able to utilize their human as well as economic resource more optimally and manage their data more efficiently. Redundant processes to record, modify or deletion of the data of different process will be eliminated which will lead to better efficiency of the club. The system will also, ties together all the key elements of sporting activities transactions completed by the president of the club and the editor of the newsletter published by the club. References Ates, S.S., Yaman, K. and Yalinkaya, A., 2016. DESIGNING OF A SCALE FOR DECISION SUPPORT SYSTEM PROJECTS'PLANNING: A CASE STUDY. The International Journal of Transport Logistics, 16, p.1. Hasan, M.M., Loucopoulos, P. and Nikolaidou, M., 2014. Classification and qualitative analysis of non-functional requirements approaches. In Enterprise, Business-Process and Information Systems Modeling (pp. 348-362). Springer, Berlin, Heidelberg. 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